COURSE DROP/WITHDRAWAL

Course Drop and Withdrawal Dates

The following policies refer to all registered courses (classroom based, online, blended, practicum, research, clinical, student teaching, field experience and independent study).

Definition of a week:  A week begins at 12:00 am, Monday, Central Time; Ends 11:59 pm, Sunday, Central Time.

Four and Five Week Courses

Drop:
  Drop within first week, 100% refund, course does not appear on transcript.
  Drop within second week, 50% refund, course does not appear on transcript.
Withdrawal:
  Withdraw by end of third week, no refund, “W” grade placed on transcript.
  No withdrawals will be processed after the beginning of the fourth week of the course.
   

Seven or Eight Week Courses

Drop:
  Drop within first week, 100% refund, course does not appear on transcript.
  Drop within second week, 50% refund, course does not appear on transcript.
Withdrawal:
  Withdraw by end of fifth week, no refund, “W” grade placed on transcript.
  No withdrawals will be processed after the beginning of the sixth week.
   

Sixteen Week Courses

Drop:
  Drop within first week, 100% refund, course does not appear on transcript.
  Drop within second week, 50% refund, course does not appear on transcript.
Withdrawal:
  Withdraw by the end of tenth week, no refund, “W” grade placed on transcript.
  No withdrawals will be processed after the beginning of the eleventh week.

Seminars (Weekend Workshops)

Seminars (Weekend Workshops) must be dropped two days before the start date to receive 100% refund. A Seminar (Weekend Workshop) that is registered for, but not attended, will not be considered officially dropped, and will be charged full tuition.

Tuition refunds are based on the above only. Neither the number of class meetings nor student attendance is used in computing the refund. Students will remain responsible for all charges, including late fees, unless they follow proper procedures for officially withdrawing from Lewis University, and do so within the published deadlines for refund.

A fixed rate of tuition is charged for 12-18 hours; dropping coursework will not affect direct tuition cost if the student remains between 12-18 hours. Students dropping below 12 hours during the refund period will be billed at the per credit hour rate. Students should consult the Office of Financial Aid Services before dropping coursework, as a course drop may affect financial aid awards.

WITHDRAW FROM ALL COURSES TUITION CHARGE APPEAL

Tuition Charge Appeal

If a student experienced an extenuating circumstance that justifies an exception to the COMPLETE COURSE withdraw policy, a tuition charge appeal may be filed.  The Tuition Charge Appeal process is only for a review of tuition charges due to a complete withdraw from courses for circumstances beyond a student’s control.  It is important to note that academic standing or course grades (pending or final) are not a reason for an appeal.

Appeals must be received no later than 30 days from the end of the term in which the course was offered. Appeals received after the deadline will not be reviewed.

Appeals must be emailed with supporting documentation (medical verification, counselor’s note, obituary, etc.), personal letter, and the completed Tuition Charge Appeal Form.  Incomplete appeal submissions will not be reviewed.  Appeals must be made by the student.

Student’s Extenuating Circumstances for an Appeal:

  • Significant illness or injury.
  • Chronic illness.
  • Significant illness or injury to a family member that required the support and care of the student.
  • Mental health condition.
  • Death in the immediate family.
  • Sudden or consistent lack of transportation for commuter status student.
  • Significant increase in living expenses for commuter status student.

Circumstances NOT valid for an Appeal:

  • Enrollment at another college.
  • Advising or academic processing issues or errors. 
  • Unaware of deadlines or not knowing you were registered.
  • Unable to login or access myLewis portal.
  • Insufficient financial aid.
  • Owe a balance.
  • Dissatisfaction with the course content, instructor, or grade.
  • Disciplinary reasons.

Steps for an Appeal:

  1. Must be officially withdrawn from all semester courses.
  2. Email a completed Tuition Charge Appeal form.
  3. Email supporting or verifying documentation with personal letter outlining circumstances.
  4. Consult with Financial Aid Services to review possible aid changes; this can include but is not limited to reduced loans or other awards.
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